Organising is not a favourite hobby of most people, but it helps you to be systematic and orderly.
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Organising becomes easy when it becomes a habit. If you feel that you are spending too much time looking for things, and you do not know the location of many of important things that you need, then you need to spend a few minutes everyday to develop the habit of organising.
How Does Organising Help You?
To motivate yourself to become more organised, you must remind yourself of the reward. As we are goal-oriented, if we connect the effort with its outcome, we are more inclined to make the effort in the first place. If you develop the habit of organising, you can expect to:
- Save time
- Be more productive
- Conveniently retrieve objects, information, etc.
- Feel less stressed, anxious
- Make your work more systematised and smooth
- Think with more clarity and confidence
How to Ritualise Organising
Becoming organised is not difficult because it does not require you to work on it for many hours. All you need to do is to spend five to ten minutes every day or remind yourself to organise as you are doing a task. You may create an organising checklist to ritualise organising. Here is how to do it.
List the tasks that require organising. For example, if you are to keep a record of the number of orders you got in a day on an Excel sheet, then you must record them at the end of each day and not postpone it. Even if the information will be available to you anytime, it is best to complete it daily to avoid confusion.
What Do You Need to Organise?
For a personal assistant, organising is a precious tool precisely because they need to manage multiple tasks. Some of the areas in which organising can help you are:
- Emails
- Phone calls
- Computer files
- Paper files
- Workspace
- Appointments
- Deadlines
Keep a Date for Macro Organising
Even when you have good organising habits, there are some things that will always need to be fixed. It might be the records that you no longer need or the old files that need to be stacked away. For completing such tasks, you must plan a specific date. Keeping one particular day every month or every two months for getting rid of the junk, storing away stuff, etc. forces you to do these tasks.
Tasks such as these may seem insignificant and tiresome, but they are an important part of maintaining productivity. Keeping a single day each time to complete such tasks is a good way to remember the date and motivate yourself.
Pdtraining delivers 1000’s of professional development courses each year in Wellington, Auckland, Napier, Christchurch, Hamilton, Dunedin and Tauranga, so you can be assured your training will be delivered by a qualified and experienced trainer.
All public Foundation Skills for PA’s and Executive Assistants courses include am/pm tea, lunch, printed courseware and a certificate of completion. Customised courses are available upon request so please contact pdtraining on 1300 121 400 to learn more.